Bira Direct Invoice Manager Terms and Conditions Bira Direct Guest Terms and Conditions
Bira Direct Terms and Conditions for Bira Members
Bira Direct Terms of Payment
- The due date for payment will be the end of the following month from date of invoice and shall be of the essence. We will set up a Direct Debit agreement with you that will deduct monies due on 30 days end of month of invoice.
- Payment is due to the Company and not to the Supplier or any other third party. Any payment made to any third party will not discharge the debt and it is the Customer’s responsibility to reclaim any such payment from the third party.
- Payment sent without a piece of remittance advice will be allocated against the oldest invoicing on the account.
- Where there is a query on an invoice you must notify the supplier and also Bira direct accounts of the query and value, all remaining balance of that invoice must be paid on the due date.
- Interest at 3% over Lloyds Bank Base rate, at the date of invoice, is chargeable on overdue accounts, together with reasonable recovery costs incurred in collecting payment of overdue sums.
- If payment to settle an account is paid by Commercial / Business Cards then Bira will add a 2% charge to the total value of the payment to cover the increased transactional charge incurred in accepting this form of payment.
- Credit limits and facilities will be set by the Company and subject to the provision of such financial information as the Company may request. Credit limits and facilities may be withdrawn at any time. The Customer specifically agrees that the Company may obtain credit checks from its preferred Credit Reference Agency from time to time.
- Bira Direct can only offer credit to a company that has been trading for a period of 12 months and has a registered business address that they are trading from. If either of these two conditions are not met we can still allow a Bira member to trade on a Pro Forma basis where they will still benefit from the discounts and promotional pricing from all our supplier partners.
Prices
Prices are those ruled by Suppliers at the time of delivery or collection.
Quotations
The Company accepts no liability for any quotations or offers made by Suppliers
Ownership
All goods supplied by Suppliers once delivered are the property of the company until all monies due to the company are paid in full. The Company holds an all monies guarantee and the Customer shall hold them identified accordingly as bailee and grants an irrevocable license to the Company’s agents to enter onto the Customer’s premises for the purpose of repossessing the Company’s goods.
Delivery
The Company accepts no liability for any deviations from delivery promises made by the Suppliers.
Quality
Liability for quality in goods supplied remains with Suppliers and the Company accepts no liability to the full extent permitted in law under the Unfair Contract Terms Act 1977. Where a Customer shows that there has been a breach of the required quality standards when in receipt of goods they should approach the Supplier direct in the first instance in accordance with the Supplier’s written procedure. The Company undertakes on receipt of a full report together with all evidence available to use its best endeavours to secure appropriate remedial action from the Supplier where this has not been forthcoming.
Returned Goods
The Company accepts no liability for any returned goods. If the occasion ever arises to return goods, these should be dealt directly with the Supplier in accordance with the Supplier’s procedures.
Shortages/ Damaged goods
Where any goods are not delivered or are delivered short or damaged, the Customer must notify the carrier, the Supplier and the Company immediately in writing preferably by email to: credit.contol@bira.co.uk. Any shortages or damages notified to the Company after 30 days of receipt of invoice must still be paid in full to terms whilst attempts are made reconcile. The Supplier must also be informed in writing in the event of short delivery, damage or defect. The Company as broker accepts no liability but on receipt of full report and all available written evidence undertakes to use its best endeavours to assist where problems are encountered.
Safe Use
Customers have a duty to store/use/operate all goods supplied in accordance with Supplier’s instructions for safe use and to ensure that all such instructions are conveyed effectively to any persons using the goods. Suppliers have a duty to provide Customers with full instructions for safe use.
Selective Distribution
Bira Direct will do what is reasonable to ensure that all opportunities to stock a supplier’s range of products are applied. A Bira Direct supplier may, on occasion, due to existing stockist coverage within a geographical area, town or postcode, be unable to supply a Bira Direct retailer with either all or part of their range.
Bira Direct Invoice Manager Terms and Conditions
- By registering to use Bira Direct invoice manager you agree to download your invoices and statements on a minimum monthly basis.
- You will no longer receive posted copies of invoices or statements but our accounts department are still available for any queries you may have with regard to your account.
- We would prefer the email address of the person who is responsible for downloading invoices, rather than a general email address.
- We need an email and/or mobile number so that we can alert you if you have not downloaded your invoices or statements within the monthly period. These email and mobile numbers will not be added to our CRM system and they will never be shared with any third party.
- Speed of your invoice being live on invoice manager relies upon said supplier providing us with your invoice.
- Full terms and conditions are available in your Invoice Manager area located in the “other documents” tab.
www.bira.co.uk/invoice-manager
Bira Direct Guest Terms and Conditions
Terms of Payment for Non-Members/Guest users
- The last date for payment will be end of month following date of invoice. Payment must be received by this date, or the credit facilities will be removed. We will set up a Direct Debit agreement with you that will deduct monies due on 30 days end of month of invoice.
- Payment is due to the Company and not to the Supplier or any other third party. Any payment made to any third party will not discharge the debt and it is the Customer’s responsibility to reclaim any such payment from the third party.
- Payment sent without a piece of remittance advice will be allocated against the oldest invoicing on the account.
- Where an invoice is in dispute in part and the Customer has notified the Company of the query, the undisputed portion of the invoice should still be paid on its due date and should not be withheld.
- Interest at 3% over Lloyds Bank Base rate, at the date of invoice, is chargeable on overdue accounts, together with reasonable recovery costs incurred in collecting payment of overdue sums.
- If payment to settle an account is paid by Commercial / Business Cards then Bira will add a 2% charge to the total value of the payment to cover the increased transactional charge incurred in accepting this form of payment.
- Credit limits and facilities will be set by the Company and subject to the provision of such financial information as the Company may request. Credit limits and facilities may be withdrawn at any time. The Customer specifically agrees that the Company may obtain credit checks from its preferred Credit Reference Agency from time to time.
- Bira Direct can only offer credit to a company that has been trading for a period of 12 months and has a registered business address that they are trading from. If either of these two conditions are not met, we can still allow a Guest user to trade on a Pro Forma basis where they will still benefit from the discounts and promotional pricing from all our supplier partners.
- A monthly charge of £12.50 will be added to your statement for using the services of the Bira Direct Buying group. These monies will be refunded as a credit note if the Customer achieves £12,000 turnover in the first 12 months of use year and the account has kept to agreed payment terms.
- If a Bira Direct Guest user wants to end the agreement early they have to notify us in writing one month in advance.
- Bira Direct Guest users have access to all the Bira Direct services including suppliers directory, suppliers deals and promotions, and exclusive Bira Direct terms agreed for Bira members. Bira Direct Guest users do not have access to any other Bira benefits or services. To become a full Bira member, please contact the membership team: membership@bira.co.uk who will be happy to help.
Prices
Prices are those ruled by Suppliers at the time of delivery or collection.
Quotations
The Company accepts no liability for any quotations or offers made by Suppliers
Ownership
All goods supplied by Suppliers once delivered are the property of the company until all monies due to the company are paid in full. The Company holds an all monies guarantee and the Customer shall hold them identified accordingly as bailee and grants an irrevocable license to the Company’s agents to enter onto the Customer’s premises for the purpose of repossessing the Company’s goods.
Delivery
The Company accepts no liability for any deviations from delivery promises made by the Suppliers.
Quality
Liability for quality in goods supplied remains with Suppliers and the Company accepts no liability to the full extent permitted in law under the Unfair Contract Terms Act 1977. Where a Customer shows that there has been a breach of the required quality standards when in receipt of goods they should approach the Supplier direct in the first instance in accordance with the Supplier’s written procedure. The Company undertakes on receipt of a full report together with all evidence available to use its best endeavours to secure appropriate remedial action from the Supplier where this has not been forthcoming.
Returned Goods
The Company accepts no liability for any returned goods. If the occasion ever arises to return goods these should be direct to the Supplier in accordance with the Supplier’s procedures.
Shortages/ Damaged goods
Where any goods are not delivered or are delivered short or damaged, the Customer must notify the carrier, the Supplier and the Company immediately in writing preferably by email to: credit.contol@bira.co.uk. Any shortages or damages notified to the Company after 30 days of receipt of any invoice must still be paid in full to terms whilst attempts are made reconcile. The Supplier must also be informed in writing in the event of short delivery, damage or defect. The Company as broker accepts no liability but on receipt of full report and all available written evidence undertakes to use its best endeavours to assist where problems are encountered.
Safe Use
Customers have a duty to store/use/operate all goods supplied in accordance with Supplier’s instructions for safe use and to ensure that all such instructions are conveyed effectively to any persons using the goods. Suppliers have a duty to provide Customers with full instructions for safe use.
Selective Distribution
Bira Direct will do what is reasonable to ensure that all opportunities to stock a supplier’s range of products are applied. A Bira Direct supplier may, on occasion, due to existing stockist coverage within a geographical area, town or postcode, be unable to supply a Bira Direct retailer with either all or part of their range.